How to create an Anonymous Link

 Why create an Anonymous link?

By generating an anonymous link, you can easily share a form template with individuals who may not have access to the Capptions platform or may not want to disclose their identity. This allows for greater flexibility in collecting responses and feedback without the need for users to log in or provide personal information. It also ensures a level of privacy and anonymity for respondents, which can be particularly important in sensitive or confidential situations. 

Before we get started

Take note: 

  • You need to be an Admin or the Owner of the organization 
  • To generate an Anonymous link a new workflow must be initiated
  • The Anonymous link is valid to use by a single user at a time 

Create an Anonymous link

Step 1: Sign in to the Capptions Direct web portal

Sign in to your Capptions Direct account using the link

Step 2: Select an organization 

Click on the drop-down arrow in the top left-hand corner and select your organization. 

Step 3: Click on Templates 

Step 4: Click Workflows

Step 5: Edit an existing workflow or create a new one. 

Step 6: Right-click on the workflow builder to reveal the node menu

Step 7: Add Anonymous user node

7.1  Select the Anonymous user node

7.2 Connect the ANONYMOUS USER node to a FILL A FORM node by drawing a line between the purple dots

7.3 Select the link recipient. 

Step 8: Publish workflow 

Click on the Publish button on the top right corner of the workflow builder. 

Step 9: Assign workflow to a team 

9.1 Click on the three horizontal dots next to the workflow. 

9.2 Click Assign to Team 

9.3 Select the team to assign the workflow or create a new team 

9.4 Click Assign Workflow to Team

Step 10: Start workflow 

Click on Actions -> Start New Workflow

Step 11: Share the Anonymous link 

Copy link from email 

11.1 Navigate to your email inbox. An email with the subject Anonymous link will contain a sharable link. Alternatively, forward the email to the respective user. 

Copy the Anonymous link from the platform 

11.2 Click Results -> Workflow Results 

11.4 Click Details -> Copy link 

11.5 Share link to a user


And that's how easy it is! 

We hope this article helps create an Anonymous link. If you have any questions or concerns, please do not hesitate to contact our customer support team at

Thank you for choosing Capptions Direct as your EHS Management Software. We look forward to helping you make your workplace safer and more efficient!